Calendar resources are bookable resources for your whole organisation. Members reserve them while they create a calendar event, and a booking is accepted automatically when the resource is free.
Owners, admins and user admins can manage them. See Roles and permissions.
Add a room or equipment#
- Open the Org Panel and choose Calendar resources.
- Select Add.
- Enter a Name, up to 80 characters, such as Boardroom.
- Choose a Type: Room or Equipment.
- Optionally enter a Capacity, a whole number of 1 or more, and a Location, for example the floor.
- Optionally enter an Address. It is shown for reference only. SipherMail never sends mail to it.
- Leave Available to book on, then select Add.
What the list shows#
Each row shows the name, the type, the capacity and location if you set them, and the number of upcoming bookings. A resource that is off shows Not bookable.
- Use the switch to make a resource bookable or not. Existing bookings stay.
- Use the pencil to edit it, then Save changes.
- Use the bin to delete it. The confirmation tells you how many upcoming bookings will be removed. The events themselves stay on people’s calendars.
How members book#
Members choose a room or equipment in the event window, under Scheduling assistant, calendar resources. The assistant marks a taken resource Booked then. A free one is reserved when the event is saved. If someone else books it first, the save is refused with a message to pick another time or resource. See Scheduling assistant.
Limits#
- Resources work on one-time events, not recurring ones.
- Only active resources appear to members, and only members of your organisation see them.
- Turning a resource off stops new bookings. It does not cancel old ones. Delete the resource, or change the events, to clear them.